Free browser-based tool
Defect Report Generator
Create a clear defect report for suppliers with product details, affected quantity, defect description, evidence, severity, and requested solution.
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Result
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Use this result
Document a product nonconformance so the supplier can identify the affected order, reproduce the inspection, contain suspect stock, investigate the cause, and propose a corrective action. Separate observed facts from assumptions and requested commercial resolution.
Worked example
During an inspection of 200 pumps from PO 24071, 18 units leak at the outlet after a five-minute pressure test at the specified setting. Record carton and unit identifiers, defect photos, test equipment, conditions, sample size, defect rate, specification reference, and the quantity placed on hold.
Check before using the result
Do not report only poor quality, mix several unrelated defects into one count, or edit photographs in a way that obscures evidence. Avoid choosing a root cause before the supplier investigates, and do not discard samples needed for review.
What this tool does not establish
Safety incidents, regulated goods, insurance claims, contract disputes, or high-value losses may require an independent inspector, laboratory, engineer, insurer, or legal adviser.
Questions about this task
What makes a defect description measurable?
Name the affected feature, expected requirement, observed result, test method, sample size, defect quantity, and evidence reference.
What containment should be requested?
Ask the supplier to stop shipment or isolate affected stock, verify remaining inventory, and report the containment result promptly.
Is replacement the only corrective option?
No. Rework, sorting, replacement, credit, refund, or another agreement depends on severity, feasibility, timing, and the contract.
Related tools for the next step
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If you have two text versions of the specification, quote or packing details, compare the wording before accepting a revision.
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